Job: Finance Associate - Payroll

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Posted: 12/27/2016

Job Status: Full Time

Job Type: Accounting/Auditing Human Resources - Comp & Benefits Human Resources - ALL CATEGORIES

Keywords: payroll, payroll accounting

Jobing Description

Location: Virginia

Division: Payroll

Project Description:

The Finance Associate, Payroll is the entry level position in the Finance/Business Operations Department with the primary responsibility of processing payroll and maintaining the Payroll filing systems. The Finance Associate, Payroll will also provide support to Accounts Payable functions when necessary.

Responsibilities:* Payroll processing functions for all employees (system set-up, time entry, labor reclassifying entries, 401k deductions/loans, advances/other deductions, garnishments, salary increases, retroactive pay adjustments, bonuses, etc.) * Process manual and void checks and employee adjustments as required. * Audit and verify the accuracy of all payroll information. * Performs the New Hire intro payroll orientation and extended orientation. * Process electronic fund transfers, checks, and wire transfers associated with transactions for employees with US and non-US bank accounts. * Responsible for processing, reconciling, and handling monthly Smart benefits transportation and garage parking. * Research and respond to customer concerns, payroll error and/or other issues in a timely and professional manner. * Responsible for cash receipt entries associated with payroll deposits. * Provides assistance on special projects and assignments. * Maintain IFES payroll files. * Process invoices for consultants and vendors. * Assist with the handling of Petty Cash.

POSITION SCOPE: Provide payroll function support necessary for the team to achieve its goals. Job duties are fairly straight forward and require following common procedures and guidelines. Manages own workload, time and priorities, with general guidance from supervisor.

DECISION MAKING/PROBLEM SOLVING: Has the knowledge and skills to identify solutions to routine problems. Produces useful ideas or explanations for circumstances, but may need guidance on execution for results. Understands and applies policies and proactively suggests solutions/improvement on issues.

FISCAL RESPONSIBILITY: Under the supervision of the supervisor, prepare and process payroll. Prepares routine financial reports in compliance with IFES policies and procedures. Processes routine transaction in compliance with IFES procedures.RELATIONSHIPS: Develops and sustains productive working relationships with assigned internal and external partners to coordinate activities, manage information, and report project status. Working relationships require discretion and ability to maintain confidentiality.

SUPERVISION EXERCISED: None

Skills / Requirements

Education: Bachelor's degree in accounting, finance, or related area.

Experience: Experience with Payroll processing is highly desirable. Related Skills or Knowledge: Experienced with Microsoft Excel, Word, and PowerPoint required. Introductory experience in proposal development support a plus. Familiarity with USAID regulations helpful. Detail oriented and organized. Ability to prioritize, take direction, and handle varied tasks within deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual.LANGUAGE SKILLS: English required. Proficiency in Spanish/French/Arabic language a plus.

Important Notes

Applications are only accepted in this way. Make sure you upload all papers together (e.g. resume, cover letter, application, etc). Resumes will only be reviewed and accepted for consideration if submitted through our Careers page.

 

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